EXHIBIT  |  Sponsor  | VENDOR registration FORM  |  Download the Vendor Prospectus (PDF)

Partner Opportunities at MLA 2023 Annual Conference

Why Partner with MLA at MLA 2023 Annual Conference?

The Michigan Library Association Annual Conference offers access to hundreds of current and future library leaders from public, academic, school, tribal, and special libraries of all sizes from across the state. This event provides a unique setting for library professionals to gain new skills, explore emerging trends, and make important connections with colleagues and vendors. Supporting MLA 2023 Annual Conference will provide you with a platform to build relationships and strengthen your company’s image and credibility. 

We welcome back our long-time supporters and look forward to engaging with new organizations and partners. There are various ways to be involved, but these packages are not set in stone – so if you have ideas, let’s talk possibilities!

View the MLA 2023 Annual Conference Vendor Prospectus

Tentative Conference Schedule

Conference Venue and Hotel

Radisson Plaza Hotel at Kalamazoo Center
100 West Michigan Avenue, Kalamazoo, MI, 49007
https://www.choicehotels.com/reservations/groups/G9374840
(269) 343-3333

$148 per night plus applicable taxes*

*Reserve your room by September 29, 2023, and refer to the Michigan Library Association in order to get the discounted rate.

MLA Annual Conference Attendance Information

Attendance at the MLA Annual Conference has steadily grown over the last several years. We welcomed 578 attendees in 2018, 592 in 2019, 664 and 604 for our 2020 and 2021 virtual conferences respectively, and 505 in 2022. We expect to host approximately 500 in-person attendees in 2023.

Audience Profile

Our attendees provide a wide cross-section of public, academic, school, tribal, and special libraries.

Average Attendance by Job Type, 2019-2022:

• 26% Director/Dean
• 15% Children/Teen Services
• 14% Manager/Department Head
• 10% Reference
• 10% Information Technology
• 10% Student, Trustee, Retiree, Other
• 9% Adult Services
• 6% Circulation

Register to Sponsor or Exhibit at MLA 2023 Annual Conference

Exhibit

Tentative Exhibit Hall Schedule

Exhibit Booth Fees

Early Bird Rate, Reserved by June 30, 2023:  $1,000.00

Standard Rate, Reserved after July 1, 2023:  $1,200.00

Exhibit Booth Includes:

• 7x10' Booth Space (carpeted)
• 7”x 44” Booth ID sign, 29 characters max
• 7’ back drape and 3’ side dividers
• One 2’ x 6’ table, covered and skirted
• Two chairs and wastebasket
• 3 booth personnel exhibit hall passes
• Wireless Internet Access
• Pre-event attendee list 1 week before conference begins
• Post-event attendee list within 1 week of conference conclusion

Optional Add-ons

• 120v/20amp electrical connection: $100.00
• Add a second booth: $750.00 Early Bird or $850.00 Standard

REGISTER TO SPONSOR OR EXHIBIT AT MLA 2023 ANNUAL CONFERENCE

Sponsor

We will work with you to customize any sponsorship opportunity that best aligns with your goals and objectives and gives the maximum return on your investment for your organization and the conference attendees.

Sponsorship Opportunities and Tiers

Sponsor an Event 

All-Conference — $15,000 - SOLD TO EBSCO 
This exclusive sponsorship provides the most recognition and includes a complimentary exhibit booth with first-choice of location, recognition at all general conference events, and prominent logo placement on all conference collateral.

Conference Lunch — $6,000 - ONE LEFT! - SOLD TO AMAZON BUSINESS
Two Available
The way to an attendee’s heart is through their stomach. Sponsor one of the all-conference lunches.

Conference Breakfast — $4,000
Two Available
Help attendees start their conference day right. Sponsor one of the all-conference breakfasts.

Keynote Speaker — $3,500 
Three Available
Sponsor one of our headlining speakers, including the opportunity to introduce them to the audience. 

New Attendee Breakfast — $2,500
One Available
Sponsor a special breakfast event for new conference attendees.

KPL Reception — $3,500 - SOLD TO DANIELS AND ZERMACK ARCHITECTS
One Available
The networking reception will be held at the Kalamazoo Public Library on Thursday evening.

Brand Visibility

Break Station — $2,000
Recognition at a break station with coffee and snacks in the morning or afternoon.

Lanyards — $1,750 - SOLD TO FOSTER, SWIFT, COLLINS, AND SMITH PC
Your logo printed on lanyards given to all attendees.

Mobile App - $1,500 - SOLD TO LIBRARY DESIGN ASSOCIATES
Logo credit provided on app splash page.

Selfie Station — $1,250 - SOLD TO QUINN EVANS ARCHITECTS
Your logo printed on the backdrop of our check-in location for social media.

Breakout Session Room —$750 - Limited Availability - SOLD TO AMAZON BUSINESS AND PFM FINANCIAL ADVISORS
Sponsor one of the session rooms for 1, 2, or all 3 days. Add your organization’s banner stand to the front of the room and get noticed by your specific audience.

In-Kind Opportunities

Program Printing - SOLD TO METCOM, INC.
Estimated $2,500 Value
Print our program guides and automatically become a Champion level sponsor and receive a free exhibit booth.

Signage Printing
Estimated $2,500 Value
Print our signage and automatically become a Champion level sponsor and receive a free exhibit booth.

Sponsor Tiers

MLA offers a range of exposure levels and sponsorship opportunities at our 2022 conference. Sponsor a few different options that fit your organization’s brand personality. The total amount of your selected options determines your sponsorship tier. The more you invest the more benefits you receive. 

All-Conference Sponsor Contribution of $15,000

This exclusive sponsorship tier includes an exhibit booth with first choice of location, two full conference registrations, recognition at all major events, your logo with a link on the MLA website and all event-related email correspondence, your logo on all conference signage, and full-page program book advertisement.

Premier Contribution of $5,000 and above

Premier sponsors receive a full-page program book advertisement, two full conference registrations, your logo with a link on the MLA website and all event-related email correspondence, and a 20% discount on exhibit booth registration, and recognition at the conference registration desk.

Champion Contribution of $2,500 to $4,999

Champion sponsors receive one full conference registration, your logo with link on the MLA website and all event-related email correspondence, a 15% discount on exhibit booth registration, and recognition at the conference registration desk.

Supporter Contribution of $250 to $2,499

Supporter sponsorships include your logo with a link on the MLA website and all event-related email correspondence, and recognition at the conference registration desk. ​​

Register to Sponsor or Exhibit at MLA 2023 Annual Conference

Advertisements

Increase your visibility with a program book advertisement. The 2023 program book will be printed in a small format and will be black and white only. The program book will be handed out onsite and a digital version will be posted on the MLA website.

Options

$500.00 Full Page 4.5 x 7.5, portrait orientation

$350.00 Half Page 4.5 x 3.5, landscape orientation

Artwork Requirements

• Black and white or greyscale artwork accepted
• High resolution – minimum of 500 ppi
• JPEG, PDF, PNG, EPS formats accepted
• Please send artwork to [email protected]

The deadline to purchase advertisements is September 1, 2023.

Registration Deadlines

Exhibitor Early Bird Registration Deadline: June 30, 3023.

Booths are assigned on a first-come-first-served basis. 

Advertisements must be purchased by September 1, 2023.

Please submit artwork and/or videos to MLA no later than October 1, 2023.

Booth Assignment

Booths are assigned on a first-come, first-served basis apart from the all-conference sponsor who reserves the first choice.

Cancellation

No cancellation refunds will be issued after September 1, 2023. Cancellations received by August 31, 2023, are subject to a $150.00 cancellation fee.

Consent

Registration and attendance at, or participation in, MLA meetings or other activities constitutes an agreement by the registration to the use and distribution of the registrants or attendees' image or voice in photographs, videotapes, electronic reproductions of such events and activities by MLA. Please contact MLA at [email protected] if you'd like to be removed from any list.

Code of Conduct

MLA is committed to providing a safe, productive, and welcoming environment for all participants and MLA staff. Each participant, including attendees, speakers, volunteers, exhibitors, staff, service providers, is expected to understand and follow MLA policies and report any violations. These expectations apply to all MLA activities including those held in conjunction with MLA conferences, events and meetings, as well as online venues and social media.

Full Code of Conduct can be reviewed here: MLA Code of Conduct

Health and Safety Guidelines

COVID-19
Do not attend the conference if you are testing positive for COVID-19 or if you are unwell, showing COVID-19 symptoms or awaiting COVID-19 test results.

Common Allergens
MLA will make every effort to ensure that provided meals are free of any declared allergens. Please ensure you have alerted MLA staff to any allergies you may have. If you have emergency medications, such as an EpiPen, please carry it with you during the conference. Although we always aim to work with you to provide a safe and comfortable conference, we cannot guarantee a completely allergen-free event or prevent others from bringing potential allergens to the event. Conference attendees and exhibitors are asked to refrain from bringing, distributing, and consuming products containing peanuts and other nuts at the conference.

Questions? Contact us!

For additional information or questions please contact Amber Sheerin, MLA Program and Event Director at (517) 394-2774 ext. 223 or [email protected].