Call for VOlunteers 2020-2021

Take advantage of the opportunity to make a difference in the Michigan library community. Develop your leadership skills and grow your professional network by volunteering to serve on a committee or work group.

All MLA members are eligible to participate. Nonmembers interested in volunteering are welcome to join MLA by filling out the online membership application or by contacting us at (517) 394-2774 or [email protected].

The Call for Volunteers sign up deadline has been extended to June 1, 2020.

Review available opportunities below and complete the online volunteer application by June 1, 2020. You will be asked to select your top three volunteer choices and you will need to input your Google email address or email associated with a Google account, a brief bio (optional), prior volunteer experience with MLA or other organizations that serve libraries (required), a brief statement of what you would like to accomplish by participating (required) and a current headshot (required).

Please make sure you have a current photo available to upload to the signup form. Photos will be used for MLA's website and communications. Your photo should be high resolution, cropped to 500x500px and submitted as a .jpeg .jpg or .png. Please name your file using your first and last name. Ex: "First Name-Last Name.jpg"

By volunteering with MLA you agree to adhere to the volunteer agreement and responsibilities including adhering to MLA's Code of Conduct. Review the Volunteer Agreement.

You will need to log in to complete the volunteer sign up form. Retrieve your username or reset your password by visiting the links below and inputting your primary email address. This will be the email address where you receive MLA communications.

Standing Committees

Standing committees are typically one to two-year term volunteer opportunities that require a high level of commitment by their respective members.

Work Groups

Work groups are task-oriented, project-based opportunities that focus on a specific outcome and are closely aligned with volunteer skill sets and interests. The commitment for these work groups is a one-year term, June through July. The functional working time will vary by group and usually require less than a full year.

Volunteer

Workshops

General Information

  • Desirable Skills: Project management; ability to plan and meet deadlines; decision-making ability; vision and creativity.

  • Chair Responsibilities: Be familiar with MLA’s mission, goals and objectives; preside over all meetings; work with MLA staff to draft meeting agendas; encourage productive communication and opportunities to participate; assign duties to work group members as necessary; ensure the timeline set forth by MLA is adhered to; record and distribute meeting notes. In order to chair a work group, we request that you have previous volunteer experience with MLA.

  • Member-at-Large Responsibilities: Active participation in creating high-quality professional development programming; contribute talents and expertise; collaboratively work with fellow work group members and MLA staff; attend regular work group meetings; ongoing and clear communication; accepting assignments from the chair or MLA; act as an ambassador for MLA; attend and assist staff onsite at the event.

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. The first work group meeting will be scheduled in July 2020. Work group meetings are typically once a month from July through February and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Assigned duties beyond the work group meetings vary and may require extra time.

Community Collaborations: Healthy Community Initiatives

Event Date: Wednesday, April 14, 2021

Community health is at the intersection of healthcare, economics and social interaction. Libraries are at the core of a healthy community and play a vital role in public health when they provide a gathering place for people and provide access to information and resources. Creating conditions that foster healthy communities ensures that all people can thrive, regardless of physical, social or economic status.

Library Human Resources: Drafting Policies That Work

Event Date: Wednesday, April 21, 2021

Policies are written to serve the mission of your library and anticipate or react to a need. As library services grow and change, are your library policies in line with your needs and mission? Are your policies inclusive and equitable? Carefully developed policies ensure high-quality library service. Learn how to create human resources policies that ensure fair treatment of library staff and library users.

  • Additional Desired Volunteer Skills: Leadership responsibilities within your organization including supervisory or human resources experience

The Business of Libraries: Small Business Development

Event Date: Wednesday, April 28, 2021

Public libraries are an essential resource for many small business owners. Learn how to support the small businesses in your community by becoming a local portal for economic development.

Cultural Intelligence: Unconscious Bias Affects Everyone

Event Date: Wednesday, May 5, 2021

Building Cultural Intelligence focuses on four concrete skills: knowledge, motivation, interpretation and behavior. Building cultural knowledge can improve our understanding of ourselves and others whether the cultural difference is in our communities, our workplaces or our social class. This training is for people who want to understand more about how culture influences the way they think and react to others who are from different backgrounds.

Technology: Safety and Security Made Simple

Event Date: Wednesday, May 12, 2021

Feel like you're speaking a foreign language when it comes to IT? Unsure how to keep your library and patron information safe and secure? Learn how to make sure your library's technology is protected without the hard-to-understand technological jargon.

  • Additional Desired Volunteer Skills: Understanding of technology and security guidance

Executive Summit: Economic Forecasting with Census Data

Event Date: Wednesday, May 26, 2021

Learn to decode the significance of your community’s Census data! When Census 2020 data is released in March 2021 what can we expect economically in Michigan? Find out how libraries can use Census data in the development of their strategic plans.

  • Additional Desired Volunteer Skills: Leadership responsibilities within your organization

 

Volunteer

Conferences

MLA 2021 Annual Conference

Event Date: October 13–15, 2021

Annual Conference is a three-day conference scheduled for Wednesday through Friday, October 13- 15, 2021 in Port Huron, Michigan. Assist in the planning and execution of this event with up to 600 attendees, guests, speakers and exhibitors.

  • Desirable Skills: Project management; ability to plan and meet deadlines; decision-making ability; vision, past volunteer history with MLA

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives for the conference, preside over all meetings; work with MLA staff to create meeting agendas; encourage productive communication and opportunities to participate; support vision and innovation; anticipate emerging trends and hot topics; assign duties to work group members as necessary; ensure the timeline set forth by MLA is adhered to; record meeting notes and distribute information as needed. A Vice-chair will act as Chair in the Chair’s absence and become chair the following year.

  • Work Group Member Responsibilities: Active participation in creating high-quality professional development programming; contribute talents and expertise in areas such as social media, exhibits, special events, and program development; collaboratively work with fellow work group members and MLA staff; actively solicit sponsorships; attend regular work group meetings; contribute to ongoing and clear communication; accept assignments from the chair or MLA; act as an ambassador for MLA and attend and work at the conference

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. Meetings are held once a month from July 2020 through November 2021 and range from 2–4 hours long. The first work group meeting will be scheduled in July 2020 and the last work group meeting will be the event debriefing with the 2022 work group in November 2021. All other meetings will be held the second Thursday of the month at the MLA office, a member’s library, or by conference call at the discretion of the work group. Assigned duties beyond the work group meetings vary and may require extra time.

Spring Institute for Youth Services

Event Date: March 11–12, 2021

This two-day conference scheduled for Thursday and Friday, March 11 – 12, 2021 in Mt. Pleasant, Michigan, will bring together approximately 200 children and teen service librarians to share, learn and experience best practices. Help plan valuable programming that includes national award-winning authors, illustrators, storytellers and industry leaders.

  • Desirable Skills: Project management; ability to plan and meet deadlines; decision-making ability; vision and innovation; trendsetting ideas for the youth and teen librarian

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives for the conference; preside over all meetings; work with MLA staff to create meeting agendas; encourage productive communication and opportunities to participate; support vision and innovation; anticipate emerging trends and hot topics; assign duties to work group members as necessary; ensure the timeline set forth by MLA is adhered to; record meeting notes and distribute information as needed.

  • Work Group Member Responsibilities: Active participation in creating high-quality professional development programming; contribute talents and expertise in areas such as social media, exhibits, special events, and program development; collaboratively work with fellow work group members and MLA staff; actively solicit sponsorships; contribute to ongoing and clear communication; accept assignments from the chair or MLA; act as an ambassador for MLA and attend/volunteer at the event.

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. Meetings are held from July to the post-conference month and range from 1-3 hours long. The first work group meeting will be scheduled in July 2020. All other meetings will be held on the second Tuesday of the month, and may be at the MLA office, at a member’s library, or by conference call at the discretion of MLA staff and the work group. Assigned duties beyond the work group meetings vary and may require extra time.


Volunteer

Programs

Academic Libraries ACRL Work Group

The Academic Libraries and Association of College and Research Libraries (ACRL) Chapter program work group works to promote the role and work of libraries on college and university campuses and plan and offer professional development opportunities and support to professional and support staff. This work group replaces the Academic Libraries Interest Group.

  • Desirable skills: Project management; ability to plan and meet deadlines; decision-making ability; vision, past volunteer history with MLA

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives for the conference, preside over all meetings, work with MLA staff to create meeting agendas, encourage productive communication and opportunities to participate, support vision and innovation, anticipate emerging trends and hot topics, assign duties to work group members as necessary, ensure the timeline set forth by MLA is adhered to, record meeting notes and distribute information as needed. A Vice-Chair will act as Chair in the Chair’s absence and become chair the following year.

  • Work Group Member Responsibilities: Active participation in creating high-quality professional development programming, contribute talents and expertise in areas such as social media, exhibits, special events, and program development, collaboratively work with fellow work group members and MLA staff, actively solicit sponsorships, attend regular work group meetings, contribute to ongoing and clear communication, accepting assignments from the chair or MLA, act as an ambassador for MLA and attend and volunteer at events.

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. The first work group meeting will be scheduled in July 2020. Work group meetings are scheduled quarterly from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Assigned duties beyond the work group meetings vary and may require extra time.

Multimedia Communications Work Group

The work group will assist with creating dynamic, and exciting multimedia communications to assist in promoting and advocating for Michigan Libraries and the library profession in Michigan as well as Michigan Library Association programs and events. Group members will write articles, assist with sourcing information and quotes, assist with planning, directing, recording and editing audio and video presentations, assist with creating media kits, and infographics for the web and social media and curate quality content and resources.

  • Desirable Skills: Project management; ability to plan and meet deadlines; decision-making ability; vision and creativity.

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives, preside over all meetings, Work with MLA staff to draft meeting agendas, encourage productive communication and opportunities to participate, assign duties to work group members as necessary, ensure the timeline set forth by MLA is adhered to, record and distribute meeting notes. In order to chair a workgroup, we request that you have previous volunteer experience with MLA.

  • Member-at-Large Responsibilities: Active participation in creating high-quality communications; contribute talents and expertise; collaboratively work with fellow work group members and MLA staff; attend regular work group meetings; ongoing and clear communication; accept assignments from the chair or MLA; act as an ambassador for MLA.

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. The first work group meeting will be scheduled in July 2020. Work group meetings are scheduled quarterly from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Assigned duties beyond the work group meetings vary and may require extra time.

Trustee Work Group

The new trustee work group will assist in planning and creating programming, events and resources to assist Trustees in their roles.

  • Desirable Skills: Experience as a trustee; project management; ability to plan and meet deadlines; decision-making ability; vision and creativity.

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives, preside over all meetings, Work with MLA staff to draft meeting agendas, encourage productive communication and opportunities to participate, assign duties to work group members as necessary, ensure the timeline set forth by MLA is adhered to, record and distribute meeting notes. In order to chair a workgroup, we request that you have previous volunteer experience with MLA.

  • Member-at-Large Responsibilities: Active participation in creating high-quality professional development programming, contribute talents and expertise, collaboratively work with fellow work group members and MLA staff, attend regular work group meetings, ongoing and clear communication, accepting assignments from the chair or MLA, act as an ambassador for MLA, attend and assist staff onsite at the event.

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. The first work group meeting will be scheduled in July 2020. Work group meetings are scheduled quarterly from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Assigned duties beyond the work group meetings vary and may require extra time.

Volunteer

Awards

Michigan Library Awards Gala

MLA Annual Awards Committee

Reviews and updates award guidelines, encourages nominations, reviews nominees and selects the winners for our MLA professional recognition awards including the Librarian of the Year, Heart of a Champion, Rising Star, Frances H. Pletz Award for Excellence in Service to Youth and Legislator of the Year. The Awards Committee also works closely with the annual conference work group that is planning the annual awards gala.

  • Desirable Skills: Project management; ability to plan and meet deadlines; decision-making ability; vision and creativity.

  • Chair Responsibilities: Be familiar with MLA’s mission, goals and objectives; preside over all meetings; Work with MLA staff to draft meeting agendas; encourage productive communication and opportunities to participate; assign duties to work group members as necessary; ensure the timeline set forth by MLA is adhered to; record and distribute meeting notes. In order to chair a workgroup, we request that you have previous volunteer experience with MLA.

  • Member-at-Large Responsibilities: Active participation in promoting MLA Awards and soliciting nominations; contribute talents and expertise; collaboratively work with fellow work group members and MLA staff; attend regular work group meetings; ongoing and clear communication; accepting assignments from the chair or MLA; act as an ambassador for MLA; attend and assist staff onsite at the Michigan Library Awards Gala.

  • Time Commitment: All volunteers are required to participate in a virtual volunteer development training. The first work group meeting will be scheduled in July 2020.  Work group meetings are typically scheduled every other month from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Assigned duties beyond the work group meetings vary and may require extra time.

Library Awards Gala Work Group

Work closely with the Annual Conference work group and is responsible for planning entertainment and securing sponsorships.

  • Desirable Skills: Project management; ability to plan and meet deadlines; decision-making ability; vision and creativity.

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives, preside over all meetings, Work with MLA staff to draft meeting agendas, encourage productive communication and opportunities to participate, assign duties to work group members as necessary, ensure the timeline set forth by MLA is adhered to, record and distribute meeting notes. In order to chair a workgroup, we request that you have previous volunteer experience with MLA.

  • Member-at-Large Responsibilities: Active participation in creating high-quality event programming; actively solicit sponsors; contribute talents and expertise; collaboratively work with fellow work group members and MLA staff; attend regular work group meetings; ongoing and clear communication; accepting assignments from the chair or MLA; act as an ambassador for MLA; attend and assist staff onsite at the event.

  • Time Commitment: All volunteers are required to attend a virtual MLA volunteer development training. The first work group meeting will be in July 2020 either in-person or virtually. Work group meetings are typically scheduled every other month from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Assigned duties beyond the work group meetings vary and may require extra time.

Mitten Award

The Mitten Award recognizes one children’s picture book published in the calendar year that captures the attention of Michigan librarians. The work group will meet online and in-person from June through February to read and review eligible nominations before selecting the winning and honor books.

  • Desirable Skills: Interest in or desire to read children’s literature in picture book format; ability to plan and meet deadlines; decision-making ability; clear communication.

  • Chair Responsibilities: Assemble and maintain a reading list based on ratings from selected sources; identify promotional opportunities with MLA staff to raise awareness of the award; distribute nominations to work group members; schedule meetings; develop meeting agendas; encourage productive communication and opportunities to participate; coordinate work group vote; notify MLA staff of the winning and honor books; present the award at Spring Institute.

  • Work Group Member Responsibilities: Active participation in reading and reviewing books on the reading list assembled by the chair; participate in meetings as scheduled; provide top title choices to work group chair as requested; participate in final vote to determine the winning and honor books; actively promote the award within your own library and related networks.

  • Time Commitment: All volunteers are required to attend a virtual MLA volunteer development training. The first work group meeting will be in July 2020 either in-person or virtually. Work group meetings are typically scheduled every other month from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Reading, reviewing and other assigned duties beyond the work group meetings vary and will require extra time.

YouPer (Young Person) Award

The YouPer Award recognizes one children’s chapter book published in the calendar year that captures the attention of Michigan librarians. The work group will meet online and in-person from June through February to read and review eligible nominations before selecting the winning and honor books.

  • Desirable Skills: Interest in or desire to read children’s literature in chapter book format; ability to plan and meet deadlines; decision-making ability; clear communication.

  • Chair Responsibilities: Assemble and maintain a reading list based on ratings from selected sources; identify promotional opportunities with MLA staff to raise awareness of the award; distribute nominations to work group members; schedule meetings; develop meeting agendas; encourage productive communication and opportunities to participate; coordinate work group vote; notify MLA staff of the winning and honor books; present the award at Spring Institute.

  • Work Group Member Responsibilities: Active participation in reading and reviewing books on the reading list assembled by the chair; participate in meetings as scheduled; provide top title choices to work group chair as requested; participate in final vote to determine the winning and honor books; actively promote the award within your own library and related networks.

  • Time Commitment: All volunteers are required to attend a virtual MLA volunteer development training. The first work group meeting will be in July 2020 either in-person or virtually. Work group meetings are typically scheduled every other month from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Reading, reviewing and other assigned duties beyond the work group meetings vary and will require extra time.

Thumbs Up! Award

The Thumbs Up! Award recognizes excellence in the genre of teen literature published in the calendar year. The work group will meet online and in person from June through February to read and review eligible nominations. Following an online teen vote, the work group will reconvene to determine the winner and honor books.

  • Desirable Skills: Interest in or desire to read YA literature; ability to plan and meet deadlines; decision-making ability; clear communication.

  • Chair Responsibilities: Assemble and maintain a reading list based on ratings from selected sources; identify promotional opportunities with MLA staff to raise awareness of the award; distribute nominations to work group members; schedule meetings; develop meeting agendas; encourage productive communication and opportunities to participate; provide MLA staff with top ten list for teen vote; coordinate work group vote; notify MLA staff of the winning and honor books; present the award at Spring Institute.

  • Work Group Member Responsibilities: Active participation in reading and reviewing books on the reading list assembled by the chair; participate in meetings as scheduled; provide top title choices to work group chair as requested; participate in final vote to determine the winning and honor books; actively promote the award within your own library and related networks.

  • Time Commitment: All volunteers are required to attend a virtual MLA volunteer development training. The first work group meeting will be in July 2020 either in-person or virtually. Work group meetings are typically scheduled every other month from July through June and range from 1 – 3 hours long each. Meetings may take place at the MLA office, at a member’s library, or virtually as determined by the group members. Reading, reviewing and other assigned duties beyond the work group meetings vary and will require extra time.

Volunteer

Standing Committees

Advocacy and Legislative Committee

Two-year commitment July 1, 2020- June 30, 2022

Monitors legislative and policy issues impacting libraries and makes policy recommendations to the board. Informs and educates members about state legislation and policy issues. Contact legislators as needed to educate them about library concerns.

  • Desirable Skills: Strong oral and written communication; high interest in advocacy.

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives, preside over all meetings, encourage productive communication and opportunities to participate, lead and support vision and innovation, testify at house and senate hearings if needed, present reports to the MLA Board of Directors if requested. Communicates with legislators and other elected officials regularly. A Vice-chair will act as Chair in their absence and become chair the following year.

  • Committee Member Responsibilities: Active participation in discussions surrounding legislative issues impacting the Michigan library community, contribute knowledge from past experiences, work collectively with fellow committee members and MLA staff, participate in monthly meetings, ongoing and clear communication, accepting assignments from the chair or MLA, act as an advocate for MLA. Communicates with legislators and other elected officials regularly.

  • Time Commitment: This is a two-year term commitment, each term will be from July 1 to June 30. Meetings occur monthly on most first Mondays of the month for one hour. There will be no meeting in August and the September meeting will be held in person on September 9, in Lansing. Assigned duties beyond the committee meetings vary and may require extra time.

Nominating and Leadership Development Committee (NLDC)

Cultivates leadership potential within MLA membership to maintain strong and effective governance and solicits and evaluates nominations of candidates for service on the MLA Board of Directors. Members of the committee are appointed by the President within parameters set by the MLA bylaws and governance policies that dictate the make-up of this committee and subject to the approval of the Board of Directors.

  • Desirable Skills: Strong oral and written communication, demonstrated record of leadership, passionate about MLA and an interest in developing other members.

  • Committee Member Responsibilities: Active participation in discussions surrounding leadership development, inclusion and diversity, contribute knowledge from past experiences, work collectively with fellow committee members and MLA staff, participate in meetings, ongoing and clear communication, accepting assignments from the chair or MLA, act as an ambassador for MLA. Networks with other members for recruitment and development purposes.

  • Time Commitment: This is a two-year term commitment, each term will be from July 1 to June 30. Ongoing meetings will be set by the Chair. Assigned duties beyond the committee meetings vary and may require extra time.

Professional Development and Networking Committee (PDNC)

Two-year commitment June 1, 2020 – July 1, 2022

Anticipates emerging trends and hot topics. Works with MLA staff as a think tank for ideas and insight to help identify the kinds of training our members will need to excel in the libraries of the future as well as today. Members are expected to attend a variety of professional development opportunities provided and help MLA staff identify strengths and weaknesses.

  • Desirable Skills: Previous MLA volunteer involvement required, vision, innovation, leadership qualities.

  • Chair Responsibilities: Be familiar with MLA’s missions, goals and objectives, preside over all meetings, create meeting agendas, encourage productive communication and opportunities to participate, lead and support vision and innovation, anticipate future trends in the library community, assign duties as necessary, present projects to the MLA Board of Directors if requested, record meeting notes and distribute information as needed. A Vice-chair will act as Chair in their absence and become chair the following year.

  • Committee Member Responsibilities: Active participation in discussions surrounding professional development and the future of the library community, contribute knowledge from past experiences, collaboratively work with fellow committee members and MLA staff, attend quarterly meetings, ongoing and clear communication, accepting assignments from the chair or MLA, act as an ambassador for MLA.

  • Time Commitment: This is a two-year term commitment, each term will be from July 1 to June 30. In-person meetings occur quarterly (June 3, September 9, December 9, March 9…) from 1-3 p.m. at the MLA office or at a member’s library as determined by the group members. Assigned duties beyond the committee meetings vary and may require extra time.

Volunteer Responsibilities/Agreement

The Michigan Library Association (MLA) is pleased that you have offered to volunteer. Your interest to serve MLA demonstrates your desire to advance the library profession in our state.

Please realize that your commitment to volunteering is essential in running MLA, including its conferences, workshops, networking, advocacy efforts, awards and other activities efficiently and effectively. The purpose of this agreement is to provide you with information about some important policies which are applicable to volunteers. By signing this agreement you consent to follow the policies set by the MLA Board of Directors.

As a volunteer, I have the right to the following:

  • Respectful treatment by fellow committee members and MLA staff

  • Appropriate recognition for my contribution to MLA

  • Prompt minutes from meetings

As a volunteer, I am responsible for the following:

  • Active participation in creating high-quality professional development for library professionals

  • Contribution of talents and expertise to professional development program planning

  • Working collaboratively with fellow work group members

  • Attending regular work group meetings either in person or via conference call

  • Working within the scope of the assigned budget

  • Ongoing and regular communication with work group chair and MLA staff

  • Accepting assignments from the chair and following through with them to completion

  • Requesting additional help when necessary

  • Serving without compensation and payment of workshop/conference registration fees

  • Attending your work group’s program and encouraging others to do the same

  • Acting as an ambassador for MLA to the greater library community

  • Respectful treatment of fellow members, MLA staff and adhere to the MLA Code of Conduct

  • Maintain my MLA membership during my volunteer term

I will do my best to attend and be prepared for team meetings as well as following through on deadlines and commitments.

 

 


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